Changes and additions to your practice can enhance a variety of aspects, from better exposure and enhanced customer experiences to increasing staff efficiency and enjoyment in the workplace. All of these ultimately lead to higher traffic and sales growth. Two Design Director Rohin Adams has designed new practices and been involved with refurbishments for over 50 ProVision members. His team’s methodical and thorough approach in assessing the factors which determine the length of each specific project allow for a seamless delivery. Rohin reminds us, “in order to get the best result from such a major investment into your business, it is important to understand all relevant project constraints and be prepared to make allowances prior to any works commencing.”
It's important to understand project timeframes first and then integrate the works into the calendar year.
Conditions of premises
Size & Complexity
Approval Processes
Lead Times
CONDITION OF THE PREMISES
> Are the premises ready to be occupied or is a de-fit needed?
> Are there sufficient services such as waste points for the basins in the consulting rooms, kitchenette, lab, etc?
> Does the site have mechanical heating and cooling or does this need to be designed and installed?
SIZE AND COMPLEXITY
> Is the site part of a stand-alone strip or in a shopping centre with limitations on noise levels and site access?
> How much shopfront does the site have? Shopfronts can have major cost implications to the fit out budget.
> Is it a corner site? Corner sites with lots of glass generally do not allow for as much wall space for frame display.
> Is the site wide enough to fit consult rooms with doors that meet the disability access regulations?
APPROVAL PROCESSES
> Approvals are likely to include obtaining consent from the landlord and a building permit from a private building surveyor.
> Are you changing the use of the building or external look including signage? If so, a planning or development application will be required.
> Is it in a shopping centre? If so does it need to meet strict design guidelines for both design and material selection?
LEAD TIMES
> Are you in a remote location, meaning that trades may need additional procurement time or detailed job scheduling to complete the fit out?
> Are the selected materials within the design concept stocked items? A lot of wallpapers or special laminates may not be and therefore need to be ordered in advance to suit the project timelines.
> Approval processes between various parties can be lengthy and incur unavoidable project delays.
FIT OUT TASKS TO CONSIDER
Site audit and your requirements
1 week
The initial site survey will include an assessment of existing building features. Two Design will assist with the site measure and to help you see the potential of your site to suit your practice layout and functional needs.
Your fit out brief should incorporate a list of what is to be included in your design and fit out.
You may want to prioritise your list to suit your budget.
Two Design can help guide you through design ideas and discuss if the desired look and feel is achievable.
Consider other ways your practice could operate for more efficiency in a new design / layout. It may be worth being open to new ideas, as staff efficiency and customer experience can lead to increased turnover.
Layout design and design concept
4-6 weeks
How many of your team are going to be part of the design process? How often can you all meet to discuss?
Is there a shopping centre approval process during this stage? These can take up to two weeks to get approval.
Detailed design documentation
4-6 weeks
This step is where the full drawings of your chosen plan are produced including all elevations,lighting design, plumbing, finishes specification etc.
Consider the functional requirements of components such as reception, lab and consulting rooms to allow a smooth process when resolving details.
Establish if a mechanical design needs to be incorporated and added to this stage for your heating and cooling.
Tender Process
2-3 weeks
Are you in a remote area meaning shop fitters may have less networks for trades to price on your job?
Is it a busy time of year for shopfitters when prices are needed? The October to December period can take up to two weeks longer just to get three prices in for a project to be built the next year.
Construction period
4-12 weeks
Is site access easy or is it in a shopping centre with strict delivery and noise rules?
Does the site need prep works like floor level or grind before the shop fit can start?
Has the shop-fitter ordered all the non-stocked items right away?
ON HAND EXPERTISE FOR YOUR NEW LEASE TERMS
If you’re approaching the end of your premises lease, ProVision can steer you in the right direction to achieve the best possible new lease terms. Our expertise has enabled many ProVision members to save many thousands of dollars as well as to secure advantageous terms that may include a fit out contribution of rent-free periods.
- This will allow you to concentrate on your business at hand whilst we engage in the lease process for you.
- Because we are in the leasing space on a daily basis, we understand the market and therefore help you to achieve the best possible market rents and commercial terms.
- By dealing directly with landlords on your behalf, we can remove much of the stress associated with the process.
- If you are not constantly working in the leasing space, sometimes you don’t know what things can be negotiated. Our expertise will ensure we obtain any benefits possible for you.
We can engage in the process for you whilst you concentrate on your business at hand
ON HAND EXPERTISE FOR YOUR NEW LEASE TERMS
If you’re approaching the end of your premises lease, ProVision can steer you in the right direction to achieve the best possible new lease terms. Our expertise has enabled many ProVision members to save many thousands of dollars as well as to secure advantageous terms that may include a fit out contribution of rent-free periods.
- This will allow you to concentrate on your business at hand whilst we engage in the lease process for you.
- Because we are in the leasing space on a daily basis, we understand the market and therefore help you to achieve the best possible market rents and commercial terms.
- By dealing directly with landlords on your behalf, we can remove much of the stress associated with the process.
- If you are not constantly working in the leasing space, sometimes you don’t know what things can be negotiated. Our expertise will ensure we obtain any benefits possible for you.
We can engage in the process for you whilst you concentrate on your business at hand
